Abstract Submission

Please Note: The closing date for Abstract Submissions is Wednesday 27th Nov 2019.

Publication of Full Papers in Supplement in the Journal Strabismus
Authors of papers and/or poster may submit full articles for publication in a special supplement to the journal Strabismus comprised of Congress papers. All full papers must be submitted by (date to be confirmed in due course) for consideration of publication.  If you wish to be considered for the IOA Congress Research award you need to have your full paper submitted by (date to be confirmed in due course).

 

Please make sure to take note of the abstract submission guidelines.

Download IOA 2020 Abstract Guidelines (pdf).

During submission invited speakers (symposiums, workshops, education forums) will be requested to provide speaker information at a later date and financial disclosure form, available here.

VIP Reception:
All abstract presenters are invited to attend the VIP Reception on Sunday 21st June
The reception will start at 4pm


CALL FOR ABSTRACTS

The Congress Scientific Program Committee of the IOA invites you to submit an abstract for the International Orthoptic Congress Liverpool 2020. We welcome abstracts in all aspects of orthoptic practice, ranging from binocular vision, amblyopia and strabismus to neuro-ophthalmology, low vision, technological advances and eye disease.  This meeting aims to have something for everyone from traditional orthoptics to extended practice  and to provide perspectives from all domains including clinical, research and educational settings.


Format

Paper: oral presentation
Poster: printed presentation

Abstracts are being accepted for the Congress plenary and for the Education Forum Free Paper Session.


Abstract Guidelines

The abstract submission is open online from Wednesday 26th June 2019 to Wednesday 27th November 2019.
The IOA encourages submission of original, innovative work. Any work that has previously been published or is accepted for publication will not be accepted. You may submit previously presented work, however, to the subspecialty meetings. Acceptance of previously presented work is at the discretion of the Congress Scientific Programme Committee.

  • Abstracts may be submitted only once.
  • You may submit a maximum of 2 abstracts as first author. There is no limit to the number of abstracts submitted as a co-author.
  • Abstracts must be submitted in English using the online abstract submission process. Abstracts will NOT be accepted by email or other methods.
  • The submitting author must be the presenter. The submitting author automatically will be the contact author and will be listed as the presenter. The correct email address of the presenting author is mandatory.
  • All authors must be listed in the order in which they should appear on the printed abstract. Failure to show the correct order of authors will result in them being listed incorrectly when/if the abstract is published.
  • A maximum of five co-authors are allowed for each abstract.
  • Abstracts written or submitted by industry personnel will not be accepted.
  • The maximum for abstract length is 2500 characters, excluding title, authors and institutions.
  • Use Times New Roman 12 point font
  • Any and all financial interests of all authors of an abstract must be disclosed. This includes financial disclosures for the previous 2 years. See Financial Disclosure criteria here below for more details.
  • During submission you will be asked to complete and upload the biography and financial disclosure form, available here.
  • All necessary permission must be obtained before submitting an abstract. The IOA assumes no responsibility for the publication of any submitted material.
  • You may choose your presentation format preference, however, all accepted abstracts will be assigned to a paper or poster presentation at the discretion of the reviewing committee. If your preferred format choice is not granted, you may withdraw your abstract.
  • By submitting an abstract, you as presenting author, agree to pay the full registration fee and attend the meeting.
  • The body of your abstract should include details under 4 main headings: purpose, methods, results and conclusions. Abstracts will not be accepted if the results section is still a ‘work in progress’ at the time of submission.
  • The abstract title must be concise and without abbreviations. Do check the abstract on correct spelling and grammar.
  • Do not include graphs, tables, images and references in the abstract.

 

IOA Scientific Program Criteria

Ethical Approval: Studies should follow the principles outlined in the Declaration of Helsinki and the research protocol should be reviewed and approved by an appropriate independent ethics committee or institutional review board.

No ethics review required for the following:

  • Case studies
  • Basic science not involving animals
  • Literature reviews
  • Observational case series (no treatment)

Ethics review required for the following:

  • Basic science involving animals
  • Chart reviews
  • Prospective/experimental design
  • Any research involving patient treatment
  • Anything with identifiable patient information

Financial Disclosure:  To be provided continuing professional development credit hours the IOA must disclose to the program audience any real or apparent financial interests over the previous 2 years relevant to the content of a presentation(s) to ensure balance, independence, objectivity, and scientific rigor in all accredited educational activities. Declaration of financial interest is not intended to restrict any presentation but to inform the audience that this relationship exists.

All presenters at the meeting MUST disclose any significant financial interest or other relationship over the previous 2 years with the manufacturer(s) of any commercial product(s) and/or provider(s) of any commercial services. In case of uncertainty it is better to err on full disclosure.

A financial interest is any relationship in which you may benefit by receiving salary, travel benefits, intellectual property rights, royalties, honoraria, stocks, stock options, consulting fees, speaking fees, membership fees, or any other financial benefit. Financial relationships pertain equally to your immediate family (i.e. spouse/partner or dependent child).


Abstract Review
Abstracts are reviewed by the Congress Scientific Programme Committee. All abstracts are considered equally for selection, and the quality of the abstract is the single most important factor in the Committee’s decision.
Abstracts are chosen on the basis of originality, clinical relevance, comprehensiveness, solid scientific practice, ability to stimulate discussion and/or address an educational need. Abstracts that do not adhere to the Abstract Submission Guidelines will not be accepted.
All emails of program acceptance will be sent to abstract authors no later than Wednesday 29th January 2020


Presenting Author
The submitting author must be present at the meeting to deliver the presentation. Failure to adhere to this requirement may result in ineligibility to submit an abstract at the next Congress.
If the submitting author is a student we suggest that a senior author be present and prepared to support the work of the presenting author.


Abstract Withdrawal
Withdrawals must be received by NOON the day before the scheduled presentation. If you fail to notify IOA of withdrawal or if you fail to present, you will be ineligible to submit for the following Congress.
Send abstract withdrawal notifications to congress@internationalorthoptics.org

Abstracts withdrawn after 11:59pm Wednesday 29th January 2020, will be published.


Request for Approval of Substitute Presenter
Substitute presenters must be approved in advance.
Requests for approval of substitute presenters must be submitted by the First Author by NOON the day before the scheduled presentation.
Substitute presenter approval requests will only be considered in cases of illness, family emergency, change of employment, or inability to obtain a visa.
Substitute presenters must be a co-author listed on the abstract, must be qualified to discuss all aspects of the abstract during its presentation and must pay the registration fee to attend the Annual Meeting. (A complimentary full-meeting exhibitor badge is not an acceptable substitute.)
An individual may be a substitute presenter for only one presentation.